Contact form

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Contact form

The contact forms can be used by anyone, and is accessible on every page on your Timebank as an Envelope icon in the toolbar. Contact forms work as follows:

  • Visitors to you site, whether logged in or not, can visit and be shown the contact form.
  • The user of the contact form will not see your email addresses./ they are hidden from the contact form user.
  • When a visitor fills in the form, the contact form is emailed to a configurable list of emails, which defaults to all coordinators
  • The email sent to the coordinators will
    • include the visitor's message,
    • use the subject provided by the visitor, and
    • additional customized content as defined by an Admin Coordinator in the email template
    • include the email address of the sender
      • If the sender is logged in, it will use the email address of that persons CW account
      • If the sender in not logged in, they will be prompted to enter their email address.

  • If the sender is not logged into Community Weaver, the the contact form requires the sender to use a Captcha. This will prevent Internet robots from using the contact form.
  • Since ANYONE can use the contact form, do not be startled by people who misuse the contact form for attempted spam or phishing messages. In such cases, just delete the bogus message.

Replying to a Contact Form message

The recipient of a Contact Form message can reply to it in order to send an email to the sender of the contact message.


  • Some email programs do not show the email of the Contact Form sender until you click on the "Reply" function in your email program.
  • This happens because the sender's email address is embedded in the Reply-To header of the email and not all email programs show that email address. Fortunately they do use the "Reply-to" email when you reply to the Contact Form message.
  • If you plan to forward the Contact Form email to another person copy their email address into the body of your email. Otherwise the recipient of the forwarded email will be unable to see the email address of the Contact Form sender.

Admin Coordinators configure the Contact Form

Default set up

Unless it is changed by an Admin Coordinator, the default configuration for the Contact form email is:

  • the category is "'General"'
  • the recipient is the timebank's email address which forwards the submitted contact form to all coordinators.

The message sent to the recipient of the contact form contains the following:

Managing Contact Forms

Admin Coordinators can access the contact form category list page in one of two ways:

  • Gear-icon.png > Configure: Lists menu > Contact Form Categories tab
  • Envelope icon > Contact form categories button

The contact form categories list page allows you to manage your contact form categories.

  • Click on a contact form category name (the text itself) to edit the name displayed to your visitors. Changes are saved immediately.
  • Click on the radio button to choose the default contact form category displayed to your visitors Changes are saved immediately.
  • Click Edit to edit contact form name, recipients, or confirmation message.
  • Click Direct Link to generate links to a specific contact form useful in articles and external sites. You would use these to set up a link to be used in an email, on a page or elswhere.
  • Click the X on the right hand side to delete a contact form category. If you delete the only Contact Form Category you have, the default Contact Form Category will be created again.

Admin Coordinators can edit the contact form categories, create new contact form categories, edit the recipients email address, edit the online message shown the the person who submits a contact form.

You should note that when there is a single Contact Form Category (which defaults to General Inquiry), then on the contact page - there is no place to choose a category (as there is only one.)

Once you add a second Contact Form Category to your site, you will see a drop-down menu on the contact page which can be modified by the visitor.

Creating additional contact form categories

If you wish to set up different contacts for different roles within your Timebank, you'll want to add a Contact Form Category. You may want to use this feature if, for example, you have different people who handle new applicants, or billing, or member training. You can create a contact form which specifically emails those individuals when the visitor selects their Contact form category on the contact page.

Admin Coordinators can click on the '"Create contact form category'" button at the top of the list of contact forms, and enter the:

  • Name (of the category of the contact form displayed on the Contact page)
  • Recipients (one or more email addresses who will be sent copies of the submitted contact form, enter one per line)
  • Message displayed to the visitor after submitting the contact form

Editing an existing contact form category

Admin Coordinators can click on the "edit" button to the right of the contact form name which will allow you to edit the:

  • Name (of the category of the contact form)
  • Recipients (one or more email addresses who will be sent copies of the submitted contact form)
  • Message displayed to the visitor after submitting the contact form

Changing the category which is selected by default

  • The radio button on the left hand side of the Contact Form Categories page allows you to select which contact form category will be selected by default on the contact page. Changes are made immediately.
  • You can rearrange the order in which contact form categories are displayed to your visitors by using the drag handles on the left hand side of the list - drag and drop each row so the order is as you desire.

Contact Form Message Template

The Contact Form template allows Admin coordinators to customize the subject and additional text in the Contact Form notification sent to the Contact Form recipients.

To customize the Contact Form template email which included in the message sent to the recipients of the Contact Form, go to: * Gear-icon.png > Configure: Emails > Coordinators tab > Contact Form Body text editor

The Contact Form email content is appended to the Contact Form message which is sent to the recipients of the Contact From.

Important Note: Using email variables such as {picture} or {name_first} will work in this email template, however, remember that this will be populated with the values of the recipient of the message, not the sender of the Contact Form.